Conference Planning Manager
CULTURE & CHARACTER All team members of the Texas A&M Hotel and Conference Center, a Pyramid Global Hospitality property, have the same fundamental responsibility:
to take great pride in providing Howdy Hospitality to all guests while walking the Aggie Path of P.
R.
I.
D.
E.
daily.
Our jobs are not just to make a difference but to Be the Difference in the guest and fellow team member experience.
All applicants should be of the highest character and hold themselves to the following Aggie Path of P.
R.
I.
D.
E.
expectations:
Positivity - We wake up daily and choose to bring a positive perspective, find the good in all things, and create an environment others want to be part of.
Each team member is hired to project genuine and sincere positivity daily.
Respect - We embrace and appreciate others and show consideration for their desires, interests, privacy, physical space, belongings, different viewpoints, philosophies, physical abilities, beliefs, and personalities.
We choose to show respect, even when it is not given, not only to our guests but, more importantly, to each other.
Integrity - We consistently demonstrate and live by sound moral and ethical principles.
We choose to do this not because someone is watching, but because it is the right thing to do.
Dedication - We are unyielding in our commitment to walking our path and dedication to Being the Difference in everything we do.
We flex our proactive muscles in being more positive, respecting, and holding ourselves to an even higher commitment to integrity.
Excellence - We always strive to make today a little better than yesterday.
Job Description:
This position plans, coordinates, and ensures execution of all conference group related activities and events.
The Conference Planning Manager will act as the primary liaison between the client and the staff of the property while focusing on the client's expectations.
COMPENSATION &
Benefits:
Salaried position paid biweekly (every two weeks) Extensive health benefits, paid time off, retirement, tuition reimbursement, and employee discounts at hundreds of US and international properties.
SCHEDULE:
The hospitality industry is 24 hours a day, seven days a week, and 365 days of the year.
All candidates must be available and are expected to work Texas A&M football game days, Ring Days, graduations, and other high occupancy times due to special events.
We strive hard to manage and minimalize overtime, but it should and will be expected when business levels call for it.
Full-time:
40
hours per week depending on level of business forecasted Days of week/weekend scheduled will vary depending on level of business forecasted.
Essential Functions:
Responds to all inquiries for events.
Coordinates all aspects and details of the event with the event requestor including menu planning, service details, pricing and payment.
Prepares catering proposals, contracts, and event orders.
Follows up on all event details with the necessary resource providers to include but not limited to Banquet Manager, Executive Chef, Audio-Visual Technicians, Equipment Rentals, etc.
Communicates with the event requestor effectively and on a timely basis.
Maintains guest history log of needs and preferences of event requestors and specific groups.
Utilizes effective cost control processes when suggesting products and services.
Works with the chef to provide seasonal offerings and special menus when appropriate.
Good working knowledge of internal resources and capabilities.
Maintains a resource log of approved outside providers of event services and maintains effective working relationships with these vendors.
Supervises the accurate recording and compiling of information, correctly retaining records, files and logs in accordance with established procedures.
Ensures orderly and accurate catering files and that computerization of such files is maintained.
Perform other related duties as requested Director of Conference Services.
Recommend profit improvements to Director of Conference Services.
Practice safety standards and report any unsafe conditions to the Director of Conference Services.
High school diploma or equivalent College degree preferred or equivalent work experience Working knowledge of a hotel, including the relationships between departments 2 years previous experience in planning events in the hospitality industry Knowledge of and experience in menu planning and service coordination Highly developed communication skills Excellent organizational skills and detail oriented Computer literate in Microsoft Word, Publisher and with Delphi system experience preferred Opening ID:
2023-30180 Street:
177 Joe Routt Blvd.
Recommended Skills Attention To Detail Catering Activity And Reception Organisation Communication Computer Literacy Coordinating Delphi (Programming Language) Estimated Salary: $20 to $28 per hour based on qualifications.
to take great pride in providing Howdy Hospitality to all guests while walking the Aggie Path of P.
R.
I.
D.
E.
daily.
Our jobs are not just to make a difference but to Be the Difference in the guest and fellow team member experience.
All applicants should be of the highest character and hold themselves to the following Aggie Path of P.
R.
I.
D.
E.
expectations:
Positivity - We wake up daily and choose to bring a positive perspective, find the good in all things, and create an environment others want to be part of.
Each team member is hired to project genuine and sincere positivity daily.
Respect - We embrace and appreciate others and show consideration for their desires, interests, privacy, physical space, belongings, different viewpoints, philosophies, physical abilities, beliefs, and personalities.
We choose to show respect, even when it is not given, not only to our guests but, more importantly, to each other.
Integrity - We consistently demonstrate and live by sound moral and ethical principles.
We choose to do this not because someone is watching, but because it is the right thing to do.
Dedication - We are unyielding in our commitment to walking our path and dedication to Being the Difference in everything we do.
We flex our proactive muscles in being more positive, respecting, and holding ourselves to an even higher commitment to integrity.
Excellence - We always strive to make today a little better than yesterday.
Job Description:
This position plans, coordinates, and ensures execution of all conference group related activities and events.
The Conference Planning Manager will act as the primary liaison between the client and the staff of the property while focusing on the client's expectations.
COMPENSATION &
Benefits:
Salaried position paid biweekly (every two weeks) Extensive health benefits, paid time off, retirement, tuition reimbursement, and employee discounts at hundreds of US and international properties.
SCHEDULE:
The hospitality industry is 24 hours a day, seven days a week, and 365 days of the year.
All candidates must be available and are expected to work Texas A&M football game days, Ring Days, graduations, and other high occupancy times due to special events.
We strive hard to manage and minimalize overtime, but it should and will be expected when business levels call for it.
Full-time:
40
hours per week depending on level of business forecasted Days of week/weekend scheduled will vary depending on level of business forecasted.
Essential Functions:
Responds to all inquiries for events.
Coordinates all aspects and details of the event with the event requestor including menu planning, service details, pricing and payment.
Prepares catering proposals, contracts, and event orders.
Follows up on all event details with the necessary resource providers to include but not limited to Banquet Manager, Executive Chef, Audio-Visual Technicians, Equipment Rentals, etc.
Communicates with the event requestor effectively and on a timely basis.
Maintains guest history log of needs and preferences of event requestors and specific groups.
Utilizes effective cost control processes when suggesting products and services.
Works with the chef to provide seasonal offerings and special menus when appropriate.
Good working knowledge of internal resources and capabilities.
Maintains a resource log of approved outside providers of event services and maintains effective working relationships with these vendors.
Supervises the accurate recording and compiling of information, correctly retaining records, files and logs in accordance with established procedures.
Ensures orderly and accurate catering files and that computerization of such files is maintained.
Perform other related duties as requested Director of Conference Services.
Recommend profit improvements to Director of Conference Services.
Practice safety standards and report any unsafe conditions to the Director of Conference Services.
High school diploma or equivalent College degree preferred or equivalent work experience Working knowledge of a hotel, including the relationships between departments 2 years previous experience in planning events in the hospitality industry Knowledge of and experience in menu planning and service coordination Highly developed communication skills Excellent organizational skills and detail oriented Computer literate in Microsoft Word, Publisher and with Delphi system experience preferred Opening ID:
2023-30180 Street:
177 Joe Routt Blvd.
Recommended Skills Attention To Detail Catering Activity And Reception Organisation Communication Computer Literacy Coordinating Delphi (Programming Language) Estimated Salary: $20 to $28 per hour based on qualifications.
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