Business Coordinator I
Job TitleBusiness Coordinator IAgencyTexas A&M UniversityDepartmentFinance - College of Arts and SciencesProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionOur CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we areAs part of the Division of Finance and Business Services, we service the College of Arts & Sciences, which includes 18 departments and more than 130 academic departments that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts.
Learn more about us at https:
//artsci.
tamu.
eduWe serve by Providing outstanding service to our stakeholders Facilitating best practices, including ensuring compliance with laws and regulations Creating a culture of life-long learning and professional development within our Division Engaging in responsible stewardship of financial and people resources in a sustainable manner We invite you to learn more about our division at https:
//finance.
tamu.
edu/index.
html />What we want The Business Coordinator I provides business support and coordination of a variety of business activities, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and unit budget data as directed.
What you need to know Salary:
Compensation will be commensurate to selected hire's experience.
Cover Letter & Resume:
A cover letter and resume are strongly recommended Required Education &
Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of related experience in general office, accounting, or personnel operations.
Preferred Qualifications Working knowledge of Workday, FAMIS/Canopy, AggieBuy, Concur, and QuickBooks Working knowledge of university disbursement policies.
Working knowledge of spreadsheet programs and bookkeeping procedures ResponsibilitiesAccounts Payable Coordinates purchasing and accounts payable activities for the unit.
Interprets and applies System policies and regulations and University Rules as they pertain to financial transactions.
Collects data and responds to inquiries from vendors.
Serves as liaison with Financial Management Operations (FMO) and first point of contact for vendors.
Assists faculty and staff with questions and processes related to purchasing and accounts payable.
Processes vouchers, requisitions, contracts, memberships, & individual reimbursements in AggieBuy.
Audits transactions, investigates errors, and takes appropriate corrective action.
Reconciles vendor invoices with appropriate backup to ensure charges are accurate.
Serves as allocator in Concur.
Collects and reviews payment card receipts for discrepancies and reallocates charges to appropriate object code and accounts.
Maintains application process for faculty and staff individual payment card(s).
Posts transactions in Quickbooks & assists with monthly reports for faculty members & programs.
Assists with year-end closing activities as required.
Processes Texas A&M Foundation vouchers and transfers.
Travel Assists departmental personnel with the preparation of travel authorization requests and expense reports in Concur.
Audits travel authorization requests and expense reports in Concur.
Ensures compliance with complex travel procedures for domestic and foreign trips.
Tracks and analyzes departmental travel expenditures and provides periodic reports.
Disseminates travel information and updates on rules and procedures.
Composes unit business-related correspondence involving travel matters and inquiries.
Maintains application process and credit limits for department employee travel cards.
Record Retention Coordinates the records retention process for finance documents Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Recommended Skills Accounting Accounts Payable Auditing Contract Management Corrective And Preventive Action (Capa) Finance Estimated Salary: $20 to $28 per hour based on qualifications.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we areAs part of the Division of Finance and Business Services, we service the College of Arts & Sciences, which includes 18 departments and more than 130 academic departments that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts.
Learn more about us at https:
//artsci.
tamu.
eduWe serve by Providing outstanding service to our stakeholders Facilitating best practices, including ensuring compliance with laws and regulations Creating a culture of life-long learning and professional development within our Division Engaging in responsible stewardship of financial and people resources in a sustainable manner We invite you to learn more about our division at https:
//finance.
tamu.
edu/index.
html />What we want The Business Coordinator I provides business support and coordination of a variety of business activities, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and unit budget data as directed.
What you need to know Salary:
Compensation will be commensurate to selected hire's experience.
Cover Letter & Resume:
A cover letter and resume are strongly recommended Required Education &
Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of related experience in general office, accounting, or personnel operations.
Preferred Qualifications Working knowledge of Workday, FAMIS/Canopy, AggieBuy, Concur, and QuickBooks Working knowledge of university disbursement policies.
Working knowledge of spreadsheet programs and bookkeeping procedures ResponsibilitiesAccounts Payable Coordinates purchasing and accounts payable activities for the unit.
Interprets and applies System policies and regulations and University Rules as they pertain to financial transactions.
Collects data and responds to inquiries from vendors.
Serves as liaison with Financial Management Operations (FMO) and first point of contact for vendors.
Assists faculty and staff with questions and processes related to purchasing and accounts payable.
Processes vouchers, requisitions, contracts, memberships, & individual reimbursements in AggieBuy.
Audits transactions, investigates errors, and takes appropriate corrective action.
Reconciles vendor invoices with appropriate backup to ensure charges are accurate.
Serves as allocator in Concur.
Collects and reviews payment card receipts for discrepancies and reallocates charges to appropriate object code and accounts.
Maintains application process for faculty and staff individual payment card(s).
Posts transactions in Quickbooks & assists with monthly reports for faculty members & programs.
Assists with year-end closing activities as required.
Processes Texas A&M Foundation vouchers and transfers.
Travel Assists departmental personnel with the preparation of travel authorization requests and expense reports in Concur.
Audits travel authorization requests and expense reports in Concur.
Ensures compliance with complex travel procedures for domestic and foreign trips.
Tracks and analyzes departmental travel expenditures and provides periodic reports.
Disseminates travel information and updates on rules and procedures.
Composes unit business-related correspondence involving travel matters and inquiries.
Maintains application process and credit limits for department employee travel cards.
Record Retention Coordinates the records retention process for finance documents Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Recommended Skills Accounting Accounts Payable Auditing Contract Management Corrective And Preventive Action (Capa) Finance Estimated Salary: $20 to $28 per hour based on qualifications.
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